| 1 | Product Specialization | Whether the supplier regularly makes the relevant bag types, construction methods, and intended-use categories. | Review recent product examples, construction details, and production samples. Confirm that examples are the supplier’s own work and representative of current capabilities. |
| 2 | Material and Specification Control | Whether materials, dimensions, colors, hardware, linings, and tolerances are clearly defined before production. | Request a written specification sheet and material details. Confirm how substitutions are approved and how material lots are identified. |
| 3 | Sample-to-Production Consistency | Whether bulk goods can be produced to the approved sample and agreed specifications. | Approve and retain a signed or otherwise clearly identified reference sample. Compare pre-production and production samples against the same specification. |
| 4 | Quality-Control Process | How incoming materials, in-process work, and finished products are checked, and how defects are recorded and corrected. | Ask for the inspection checklist, defect classification, inspection records, and corrective-action process. Agree on inspection criteria before placing an order. |
| 5 | Production Capacity and Lead Time | Whether available capacity and the proposed schedule fit the order quantity, seasonal demand, and shipping plan. | Request a production schedule showing key stages, order assumptions, and contingency time. Confirm capacity for the specific product and period rather than relying only on a general factory figure. |
| 6 | Minimum Order Quantity and Cost Clarity | Whether minimum quantities, tooling or setup charges, packaging costs, and price breaks are transparent. | Request a written quotation that identifies the product specification, order quantity, unit price, excluded costs, payment terms, and quotation validity period. |
| 7 | Destination-Market Compliance | Whether the product and its materials meet requirements that apply in the buyer’s destination market and intended use. | Identify applicable requirements for the product and destination before ordering. Request relevant, current test reports or declarations and verify that they cover the actual materials and product configuration. |
| 8 | Export and Shipping Readiness | Whether the supplier can coordinate agreed export arrangements and provide accurate shipment information and documents. | Confirm the Incoterms® rule and named place, packing details, shipment schedule, and responsibility for export procedures. Check that commercial documents match the order and shipment. |
| 9 | Customization and Change Management | How the supplier handles custom sizes, colors, logos, packaging, design changes, and approvals. | Document each approved change in writing, including its effect on price, sample approval, materials, and lead time. Clarify who owns or may use buyer-provided artwork and specifications. |
| 10 | Communication and After-Sales Support | Whether the supplier responds clearly, keeps commitments, escalates production issues, and handles quality claims constructively. | Agree on response contacts, update frequency, claim deadlines, evidence requirements, and remedies before production. Assess communication during sampling and order planning. |
